Admin Executive

AdPushup is an award-winning ad revenue optimization platform and Google Certified Publishing Partner (GCPP), helping hundreds of web publishers grow their revenue using cutting-edge technology, premium demand partnerships, and proven ad ops expertise. Our team is a mix of engineers, marketers, product evangelists, and customer success specialists, united by a common goal of helping publishers succeed. We have a work culture that values expertise, ownership, and a collaborative spirit.

We are looking for an energetic person, who understands how startups work. The ideal candidate will enjoy the challenges and diversity within a rapidly growing organization.

Your Day-to-Day Tasks Include:

  1. Infrastructure and Facilities management:
    1. Leasing arrangement for office space, space management & optimization.
    2. Vendor hiring /Monitoring & management of Outsourced Services.
    3. Contract Negotiating with & finalize Service Agreements with reliable contractors for execution of servicing works as per budgeted parameters.
    4. Assist in finalize scope of work, coverage & timings for all AMC’s.
    5. Coordinating with Building owner and maintenance team as and when required.
  2. General Administration:
    1. Ensuring effective rendering of services including Housekeeping, Cafeteria, courier services, office equipment etc. to enable smooth flow of day to day operations.
    2. Ensuring Repairs & Maintenance of Office Equipment & Machinery within AMC’s, SLA’s defined for downtime of equipment’s i.e. air conditioners, Bio Matric System , CCTV’s, etc.
    3. Smooth & quality supplies of office consumables like stationary, pantry consumables, housekeeping materials, etc.
    4. Bills & invoices verification, processing of lease rentals.
    5. Statutory compliance in respect to 3rd party contracts. – monitor and manage interactions with all external parties related to administration department.
    6. Overseeing functions pertaining to organizing VISA, Travel, Accommodation, Tickets & Company Events.
    7. Maintenance and accounting of petty cash on day-to-day basis.
    8. Providing IT support to the staff. Maintaining control of access rights, security settings & user Privileges, Laptop Configuration for new Joiners.
    9. Basic knowledge of laptop repair & maintenance
    10. Maintaining record of electricity consumption and reading.
    11. Employee Group Insurance
    12. All formalities related to Employee Joining & Exit
  3. Asset Management
    1. Proper filing & record keeping of all agreements, contracts, purchase orders.
    2. Taking requisition, following the purchase procedure, receiving, recording,  handing, storing, utilization, maintenance & scrapping the asset.
  4. Employee IT/Software Access:
    1. Maintain a list of all cloud software by team, with credentials.
    2. Segregate based on single ID accounts or team-access accounts.
    3. Maintain a list of essential software’s by team, which includes a list of software to provide such as email, slack, CRM (in case of marketing/sales/ops) when someone new joins.
    4. Removing people from all access when they leave, after data handover is complete.
    5. Audit once a quarter to remove people who have left but were missed.
    6. Reset password of single ID accounts, once a quarter.
    7. Creating/Deleteing/Suspesnion of Gmail,Slack & Notion Account
  5. Asset Management
    1. Proper filing & record keeping of all agreements, contracts, purchase orders.
    2. Taking requisition, following the purchase procedure, receiving, recording,  handing, storing, utilization, maintenance & scrapping the asset.

You Should Have:

  1. You should be smart and should be able to get things done.
  2. Ability to multitask
  3. Self-motivated, driven to deliver, proactive and flexible;
  4. Good personality and unmatched level of energy, enthusiasm and commitment
  5. Must be organized, accurate, thorough, and able to monitor work for quality
  6. Must be able to prioritize and plan work activities as to use time efficiently
  7. Ability to manage work work-load and use initiative
  8. Excellent organizational and time management skills

Why Should You Work for AdPushup?

At AdPushup, we have:

  1. A culture of valuing our employees and promoting an autonomous, transparent, and ethical work environment.
  2. Talented and supportive peers who value your contributions.
  3. Challenging opportunities: Learning happens outside the comfort-zone and that’s where our team likes to be – always pushing the boundaries and growing both personally and professionally.
  4. We believe in tangible work done & actual performance, instead of measuring conventional benchmarks such as work-hours, clock-in/clock-out, etc.
  5. Transparency: an open, honest and direct communication with co-workers and business associates.